If you don't get that prompt, you're email should automatically have gone to the Archive folder. Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts. Auto-archiving is a feature in Outlook that allows you to automatically move emails from your inbox to an archive folder. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. Step 3: Tap on the three-dot menu and select Create Rule. Step 2: Select an irrelevant email and open it. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. Step 1: Open Outlook web and sign in using Microsoft account credentials. If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.Outlook 2016 for Mac includes a new feature called one-click archiving. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Modifying the (Auto)Archive settings is an important step to take or otherwise Outlook will simply create a new archive.pst file in the original location. Step 4:Modify the (Auto)Archive settings. Deleting unwanted emails and separating attachments from emails can help to some extent. When all the messages in the folder are selected (highlighted), click Messages from Outlooks topmost menu, then Rules - Apply - 180 Day Automatic Archive to. Browse to the new location of the archive file and select it to connect it. Please try to create a new outlook profile and re-add your gmail account to see if the issue persists, kindly refer to Manage profiles or identities in Outlook for Mac () Kind Regards, Momo. These effects are undesirable, and so, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Kindly confirm by logging into and check to see if the mail is automatically sent to the archive folder too. For POP and IMAP accounts, Outlook lets you create an Archive folder or choose an existing folder to use as an Archive. The consequences of a bulky Exchange mailbox are corrupted database files, downtime, slow performance, or data loss in severe conditions. Archiving in Outlook for Mac can be done by using a set of rules to automatically copy over messages older than a set number of days into a local folder. The prominent reasons for the filling of the Exchange mailbox are duplicate items, large-sized emails, and their attachments. Why is the Exchange mailbox full?Īn Exchange-connected user mailbox cannot accommodate more messages than the mailbox quota allocated by the Exchange administrator for it. The solution to what Outlook for Mac users can do when their Exchange mailbox is full will be discussed in detail. Here, we will go through the causes of this issue and the ways to deal with it. If you have a Mac, it’s in the Applications folder. In the AutoArchive section, click the AutoArchive Settings button. The options for working with Outlook pages appear. Click the Advanced button in the Navigation pane on the left. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or archive their mailbox data. If you’re using Windows, it’s in the All Apps area of the Start menu. Select the File tab and click the Options button. Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full.
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